For the procedures to implement the child safeguarding policy, the Archdiocese of Cashel & Emly follow the guidance of the National Board for Safeguarding Children in the Catholic Church in Ireland available here https://www.safeguarding.ie/index.php/guidance .
Q & A
If there is a lease in place with a committee, then it is not the responsibility of the parish re safeguarding. The safeguarding requirements are the responsibility of the committee who hold the lease.
We have introduced the month of October as Safeguarding month, this year it was a new concept this year, however next year we will ask parishes to be more proactive in spreading the safeguarding messages for the Church. We have asked for safeguarding to go into parish newsletters along with new posters, leaflets and safeguarding policy sent out to all parishes over the summer, these should be displayed and available within the Church, Parish Offices and halls. The Diocesan website has a safeguarding tab with information on it. An idea was muted re using local media, I will take this idea to the safeguarding committee for discussion.
If this group is part of a parish fundraising event, then the guidelines for safeguarding need to be followed as it is ‘relevant and regular contact’, such as leaders / helpers being vetted, activity consent forms for parents to be signed ( form 1.4 A). However, if all parents are with the children always, then only leaders need to be vetted.
If the event is non- parish but use the parish hall or church, then all they need is to complete the renting of parish facilities form 1.5A. and will need insurance and a child safeguarding policy.
‘Do this in Memory’ is part of a Ministry within the Parish. Therefore, the parish are responsible for ensuring it is run in line with safeguarding. So, the parish will need to do the vetting. AS this is a form of Ministry.